Benefits of Records as per ISO 9001

 Records Management System has several benefits such as improving efficiency, better  traceability, and ensuring regulatory compliance.


1.      Enabling complete management of records from creation to declaration to disposition.

2.      Minimizing manual work so employees can spend more time on useful business activities.

3.      Automating tasks like declarations, approvals, holds, retention and disposal to improve consistency and precision.

4.      Managing physical and digital records from a single platform.

5.      Investing in record management software can prove to be helpful if a company has physical record management system in place. The new record management technology can be assimilated with existing records system to make the system stronger.

6.      If a record management system is adopted, an organization can control the creation of records or copies and retain only those records that are actually needed or are active. This controls the growth of records and thus reduces the storage space needed.

7.      The consequences of spending too much time searching for misfiled records can be quite severe; you may not only lose in terms of billable hours but also lose valuable customers. This is why it is important to invest in a well-designed filing system that can facilitate retrieving records and disposing of records past their end-of-life date.

8.      Litigation protection and support, including risk management related to the existence or lack of proof of organizational activity.

9.      Reduced Risk of data loss or accidental record destruction.

10.  Reliable Performance Evaluation of business Outputs.

11.  Every company, public or private, needs a systematic program for protecting its important records and information from disaster or theft. Record management system preserves the integrity and confidentiality of important records and safeguards it as per set rules. This disallows unauthorized users from tampering with sensitive and important records.

12.  Making relevant data easily accessible allows companies to take decisions faster so that they can stay ahead of the competition or make an informed decision. Records management software makes useful data accessible and disposes off unwanted data, so that relevant data can be accessed faster. Indexing and retrieval capability allows managers and authorized executives to search and find files faster.

13.  With the government becoming stricter about compliance issues, it is necessary for companies to apply a good record management system and ensure they are in full compliance with laws and regulations.


14.  Improved protection of business records with sensitive or confidential information.

15.  Ability to deliver services in an efficient and timely manner.

16.  Ability to support current and future research and development activities.

 






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