Benefits of Records as per ISO 9001

 Records Management System has several benefits such as improving efficiency, better  traceability, and ensuring regulatory compliance.


1.      Enabling complete management of records from creation to declaration to disposition.

2.      Minimizing manual work so employees can spend more time on useful business activities.

3.      Automating tasks like declarations, approvals, holds, retention and disposal to improve consistency and precision.

4.      Managing physical and digital records from a single platform.

5.      Investing in record management software can prove to be helpful if a company has physical record management system in place. The new record management technology can be assimilated with existing records system to make the system stronger.

6.      If a record management system is adopted, an organization can control the creation of records or copies and retain only those records that are actually needed or are active. This controls the growth of records and thus reduces the storage space needed.

7.      The consequences of spending too much time searching for misfiled records can be quite severe; you may not only lose in terms of billable hours but also lose valuable customers. This is why it is important to invest in a well-designed filing system that can facilitate retrieving records and disposing of records past their end-of-life date.

8.      Litigation protection and support, including risk management related to the existence or lack of proof of organizational activity.

9.      Reduced Risk of data loss or accidental record destruction.

10.  Reliable Performance Evaluation of business Outputs.

11.  Every company, public or private, needs a systematic program for protecting its important records and information from disaster or theft. Record management system preserves the integrity and confidentiality of important records and safeguards it as per set rules. This disallows unauthorized users from tampering with sensitive and important records.

12.  Making relevant data easily accessible allows companies to take decisions faster so that they can stay ahead of the competition or make an informed decision. Records management software makes useful data accessible and disposes off unwanted data, so that relevant data can be accessed faster. Indexing and retrieval capability allows managers and authorized executives to search and find files faster.

13.  With the government becoming stricter about compliance issues, it is necessary for companies to apply a good record management system and ensure they are in full compliance with laws and regulations.


14.  Improved protection of business records with sensitive or confidential information.

15.  Ability to deliver services in an efficient and timely manner.

16.  Ability to support current and future research and development activities.

 






Comments

Post a Comment

Popular posts from this blog

RETAIL SECURITY GUARDS

Image
  RETAIL SECURITY GUARDS SERVICE COVER: ·          Loss Prevention Training and Awareness ·          Special Event (Tent Sale) ·          Coverage Parking Area Patrol ·          Site Surveys/Risk Assessments ·          24/7 Dispatch and Supervision ·          Crowd Control ·          Closed Circuit ·          Monitoring Access Control   Security Services can provide the right plan of action to put a stop to theft and shrinkage with retail security services. Retail shopping stores are facing increasing need for superior security. Thieves routinely fill their bags with merchandise and exit the store undetected. Employee theft can occur right u...
Read more

FIRE SAFETY

Image
  Fire safety is the set of practices intended to reduce the destruction caused by Fire. It includes those that are intended to prevent ignition of an uncontrolled fire, and those that are used to limit the development and effects of a fire after it starts. All of our work forces are trained to handle all fire fighting equipments and thus in case of emergency they need not depend on fire brigade to extinguish the fire to avoid destruction.   The fire is a common and serious emergency situation that security has to deal with. As a security guard, your main duty is to protect people and property but the fire can destroy both in a minute. You should manage and look over the fire hazard on your site. Mostly, the security guards are the first person to detect in the early stage of fire. In the case of fire, you have to know how to react quickly and confidently. So, you should know the available types of fire equipment and their location on your site. Not only this but also...
Read more

How to calculate combined uncertainty for NABL/ISO/IEC 17025:2017

Image
To calculate the uncertainty of your measurements, you'll need to find the best estimate of your measurement  and consider the results when you add or subtract the measurement of uncertainty. After measuring the individual uncertainty due to type A and type B, the combined uncertainty (U c ) is calculated as follows; U c  = √ (U 1 2  + U 1 2  + U 1 2 +……) Where; U 1,  U 2,  U 3  etc are uncertainties calculated with same units        Another method of combining uncertainty with different units of measure is fractional uncertainty. 1.      Identify the equation 2.      Calculate the fractional uncertainty for each contributor 3.      Calculate the combined uncertainty 4.      Convert the result to the desired unit of measure. The quantities that affects the measurand may not have a direct one to one relationship with it. Ind...
Read more